AI policy template
Everything to get your team AI ready. Free practical tools and resources.
A practical AI policy template for your workplace
Help your employees use AI safely, responsibly, and confidently
without starting from scratch.
- Free, editable AI policy template.
- Covers tools, data, ethics, and quality.
- Written for real employees, no jargon.
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A practical AI policy template for workplaces
AI tools are already being used at work - often without clear guidance.
Employees are experimenting, managers are unsure what’s allowed, and organizations are exposed to unnecessary risks.
Without a clear AI policy:
- Employees don’t know which tools they can use
- Sensitive or confidential data may be shared unintentionally
- AI-generated work varies in quality and trustworthiness
- Teams waste time answering the same AI questions again and again
A clear, practical AI policy helps everyone move forward
more efficiently and safely.
What the policy template helps you cover
What’s included in the AI policy template?
This template is designed to be easy to understand, easy to adapt, and useful in everyday work situations.
- Approved AI tools and how employees can use them
- Guidance on ethical and responsible AI use
- Clear rules for confidentiality, privacy, and data protection
- Expectations for quality, accuracy, and intellectual property
- How to safely report concerns or risks
- A learning-focused approach to ongoing AI adoption
Who is this template for?
If your employees are already using tools like ChatGPT or Copilot, this policy helps you set clear, shared expectations.
This AI policy template is useful for:
- HR and People teams
- Learning and Development leaders
- IT, security, and compliance teams
- Managers rolling out AI tools
- Organizations early in their AI adoption journey
How to use this template in your organization
This template is not intended as legal advice and should be adapted to suit your organization’s specific needs.
- Review and adapt the policy to your tools and context
- Align with legal, IT, or security where needed
- Share it internally with clear examples
- Revisit and update it as tools evolve
Get every employee AI ready
in about 60 minutes
Bring every employee to a confident, measurable AI baseline
and prove it worked.
